VENUE BOOKING FORM

This form is required for function room hire, conferences and wedding receptions

City Discovery Centre (Trading) Co. Ltd.
Alston Drive
Bradwell Abbey
Milton Keynes
MK13 9AP

Tel: 01908 227 229

Fax: 01908 222 235

e-mail: information@mkcdc.org.uk

website: www.mkcdc.org.uk

BOOKING FORM AND ACCOMMODATION AGREEMENT

HIRER'S DETAILS

Company or Organisation Name:

Hirer's Name:

Address:

Postcode:

Client Reference:

Contact Telephone Numbers

Home:

Work:

E-mail:

Fax:

TYPE OF EVENT

CDC (Trading) Co Ltd reserves the right to refuse any booking without explanation.

Room to be used:

Date of Event:

Number of People Expected:

Title of Event:

Brief Description of Event:

Start time:

Finish time:

Charge:

Booked by :

BAR/CATERING ARRANGEMENTS

Bar required YES/NO Opening Time subject to guests arrival

Closing Time 23.00

Catering required YES/NO If yes, give details

HIRE CHARGE AND DEPOSITS

Cruck Barn hire with licensed bar:

Wedding Rates: 10am - 12 Midnight £650.00

Party Rates: 6pm - 12 Midnight £260.00

Optional Extras:

CLEANING £45.00 PLUS VAT

Extra Hours (set-up) £35.00 PER HOUR (max of three hours.)

To confirm a booking, CDC (Trading) requires that a deposit is sent at least two months in

advance of the event date. If the event is cancelled, we reserve the right not to return the deposit.

In the case of Parties or Wedding Receptions, the full amount must be paid at least two weeks prior

to the event and the deposit will be returned after the event, assuming there are no damage or

cleaning charges. These latter will be deducted from the deposit.

The hire charges are as stated in the panel below.

AREAS BOOKED/ DATE/ ROOM/ START/ FINISH/ LUNCH/ RATE/ DEP/ TOTAL REQ'D

AGREEMENT

I, the hirer named above, agree to pay in addition to the hire charge rate set out above the costs

of any repairs to CDC (Trading)'s property and/or extra cleaning costs that may be necessary as a

consequence of the event. All charges will be subject to the addition of VAT at the appropriate rate.

I accept responsibility for the actions of those attending the event and where a licensed bar is provided,

I will assist the bar staff in observing the licensing laws.

I/We will comply with CDC (Trading)'s Health and Safety at Work Regulations.

I enclose a deposit of £___________ made payable to City Discovery Centre (Trading) Co. Ltd.

Signed___________________________________________________Date______________________________

Please return this form to the address shown above in order that the event details can be checked

in the Booking File. No claim for errors will be considered if this form is not returned.

Office use only

Deposit received_______________Date_____________Final Invoice No.______________________

CDCT/Jan 2010